LSO PRIVACY NOTICE. This relates to patients attending the teaching clinic.
(Why we collect your personal data and what we do with it)
When you supply your personal details to this clinic they are stored and processed for 4 reasons (the bits in bold are the relevant terms used in the Data Protection Act 2018, which includes the General Data Protection Regulation – i.e. the law):
- We need to collect personal information about your health in order to provide you with the best possible treatment. Your requesting treatment and our agreement to provide that care constitutes a contract. You can, of course, refuse to provide the information, but if you were to do that we would not be able to provide treatment.
- We have a “Legitimate Interest” in collecting that information, because without it we couldn’t do our job effectively and safely.
- We also think that it is important that we can contact you in order to confirm your appointments with us or to update you on matters related to your medical care. This again constitutes “Legitimate Interest”, but this time it is your legitimate interest.
- Provided we have your consent, we may occasionally send you information in the form of articles, advice or newsletters, or requests to participate in research or focus groups. You may withdraw this consent at any time – just let us know by any convenient method.
We have a legal obligation to retain your records for 8 years after your most recent appointment (or age 25, if this is longer), but after this period they will be deleted/ destroyed.
If your records are stored on paper, these are kept in filing cabinets. in a locked office, and the clinic is always locked and alarmed out of working hours.
Electronic data may be stored on our computers. These are password-protected, backed up regularly, and the office(s) and clinic rooms are locked and alarmed out of working hours. The LSO currently uses Cloud based digital storage via Cliniko and GoogleDrive.
We will never share your data with anyone who does not need access without your written consent. Only the following people/agencies will have routine access to your data:
- The Clinic Supervisors and students, in order that they can provide you with treatment
- Our reception and administrative staff, because they organise our practitioners’ diaries, and coordinate appointments and data input (they do not have access to your treatment notes or medical data)
- Senior Management Team, to ensure good governance
From time to time, we may have to employ consultants to perform tasks which might give them access to your personal data (but not your medical notes). We will ensure that they are fully aware that they must treat that information as confidential, and we will ensure that they sign a non-disclosure agreement.
You have the right to see what personal data of yours we hold, and you can also ask us to correct any factual errors.
Provided the legal minimum period has elapsed, you can also ask us to erase your records.
We want you to be absolutely confident that we are treating your personal data responsibly, and that we are doing everything we can to make sure that the only people who can access that data have a genuine need to do so.
Of course, if you feel that we are mishandling your personal data in some way, you have the right to complain.
Complaints need to be sent to what is referred to in the jargon as the “Data Controller”. Here are the details you need for that:
Marlene Davis
Info@lso.ac.uk 0207 237 1422 opt 1
12 Grange Road, London, SE1 3BE.
If you are not satisfied with our response, then you have the right to raise the matter with the Information Commissioner’s Office.
Information Commissioner’s Office
Wycliffe House, Water Lane
Wilmslow, Cheshire
SK9 5AF
Telephone: 0303 123 1113